Microsoft is discontinuing SharePoint Alerts – what this means for businesses

Since July 2025, Microsoft has been gradually phasing out the SharePoint Alerts feature. Automatic notifications about changes in lists or libraries will soon be a thing of the past. For many organizations, this means that important information will no longer reach employees reliably, processes may stall, and projects may lose transparency.

What does the end of SharePoint alerts mean?

With the discontinuation of alerts, many organizations are losing an important tool for automatic notification of changes in lists or libraries. Without this feature, employees will no longer be automatically notified when content is updated.
The consequences:

• Notifications will no longer be sent – important information will be lost.
• Tasks and orders will be delayed because those responsible will no longer receive updates.
• Projects will become less transparent, especially when there are many parallel processes.

When will support for SharePoint Alerts end?

Microsoft has announced a clear schedule:

• From October 2025: Introduction of an expiration function. Each notification will expire after 30 days, but users can extend it by another 30 days in self-service.
• From January 2026: The creation of new alerts will be gradually deactivated for all clients.
• From July 2026: The final end. Existing alerts can no longer be extended and will no longer work.

What risks and challenges arise?

After the shutdown, information gaps arise that can have a direct impact on business processes. This is particularly critical in areas where timely information is crucial, such as project work, order processing, or compliance issues.
Without replacement solutions, the risk of delays, wrong decisions, and inefficient processes increases.

A use case as an example

We analyzed a sample tenant for 500 users to better assess the impact:

• There are currently 201 active alerts.
• Around 92 employees are directly affected by the shutdown.
  These figures show that even in a medium-sized environment, numerous individuals are directly affected. Organizations with a high proportion of content-critical documents need to take action, e.g., for terms and conditions, package inserts, contracts, templates, disclaimers, etc.

What should organizations do now?

Our recommendation: develop alternatives in good time and actively replace the use of alerts. Important steps include:

1. Take stock – clarify which alerts are in use and which are critical.
2. Prioritize – secure business-critical alerts first.
3. Consider alternatives – modern solutions such as SharePoint Rules for CaseTools users or Power Automate in enterprise applications offer flexible and future-proof notification options.
4. Inform employees – to avoid unexpected gaps.

How we can support you

We help companies adapt their processes to the discontinuation of SharePoint alerts. From analysis and development of suitable alternatives to implementation of modern notification solutions, we are at your side with advice and technical support.

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Conclusion

The end of SharePoint Alerts is a turning point, but it also offers opportunities. Those who act in a timely manner will not only prevent operational risks, but can also make notification processes more efficient, secure, and modern. Take advantage of this opportunity to make your IT landscape fit for the future.